EMA provides support to both Working Capital Fund (WCF) and S&E (Salary and Expense) programs within the DOT. Our procurement support is described below.
Office of the Secretary, Office of the Chief Information Officer
EMA currently provides procurement, accounting, and information systems support to the OCIO's Working Capital Fund programs, which focus on IT-related services. EMA’s procurement responsibilities as part of this contract include the following:
EMA prepares procurement requests (PRs) for both contracts and credit card purchases. EMA procurement staff work with customers to define requirements, obtain vendor quotations, support vendor evaluations, obtain internal approvals, and prepare and submit procurement packages to the Contracting Officers for approval and award. EMA maintains a complete filing system for each procurement action, from initial request through award and modifications. EMA enter all procurement data into the PRISM procurement application as well as the OCIO Procurement Tracking System (PTS) developed for OCIO by EMA.
EMA tracks the status of all procurements against the DOT accounting system to ensure that each action is recorded to the correct account and customer.
EMA staff prepare customer agreements for all externally funded procurements. These agreements provide details about customer requirements, pricing, and cost recovery through the WCF billing process. EMA staff track each agreement through the procurement and billing processes to ensure that the customer's request is fulfilled accurately and in a timely manner.
EMA provides direct support to the OST Office of Acquisitions to assist with the preparation, distribution, and storage of award documents relating to OCIO procurements.
Office of the Secretary, Office of the Associate Administrator, Office of Financial Management
EMA provides a variety of procurement and managerial accounting support to the OST's Office of the Associate Administrator's Office of Financial Management, which provides non-IT Working Capital Fund services to the DOT's Operating Administrations. EMA’s responsibilities and accomplishments include the following:
EMA was brought in to organize and maintain the budget for the DOT's New Headquarters Building project, a highly visible project under intense public and congressional scrutiny. Our senior analysts monitor all New HQ Building procurements against the project WBS and departmental budget lines. This project requires not only knowledge of the DOT and Federal procurement process, but also the integration of procurement and financial functions.
EMA has provided a broad range of managerial accounting support to several Working Capital Fund programs within the OST Office of administration, including the Office of Acquisitions, the Office of Facilities, and the Office of Transit Benefits. Our staff prepare procurement requests, provide procurement training to Federal and contractor staff, and monitor procurements against budget funding levels.
Transportation Administrative Service Center EMA supported the procurement process for the TASC IT Operations practice. Our responsibilities included the following:
EMA prepared all procurement requests (PRs) for both contracts and credit card purchases. EMA procurement staff worked with customers to define requirements, obtain vendor quotations, support vendor evaluations, obtained internal approvals, and prepared and submitted procurement packages to the Contracting Officers for approval and award. EMA maintained a complete filing system for each procurement action, from initial request through award and modifications. EMA entered all procurement data into the PRISM procurement application. EMA developed the Procurement Tracking System (PTS) to track procurement workflow, status of procurements, and provide funding detail for the budget process.
EMA tracked the status of all procurements against the DOT accounting system to ensure that each action was recorded to the correct account and customer.